General Description

The President is an Artist member of the Executive Board and the Chief Executive Officer of the

Corporation and as such presides over all meetings of the membership and the Board of Directors.

The President manages the general and active business of the Corporation and sees that all orders

and resolutions of the Board of Directors are carried into effect. The President can execute all

contracts, agreements, and other obligations and instruments in the name of the Corporation.

The President has the general oversight and works closely with the other officers of the

Corporation to ensure that all duties and responsibilities are properly completed.

Specific Responsibilities and Duties:

• Chairs Board of Directors, Executive Board, and membership meetings.

• Uses “Roberts Rules of Order” when chairing and conducting Board and Membership

Meetings.

• Coordinates the Corporation’s activities and programs in conjunction with the Board of

Directors and others to foster the development of artistic skills, professionalism, and

interaction with other members at various levels within the Corporation, to enhance the

proficiency and enjoyment in water and aqueous media.

• In concert with the Board, sets policies for the Corporation.

• Fosters teamwork with all Board Members, in order that continuity and management of the

organization are maintained.

• Participates with other Board Members in sharing job responsibilities of other Board

Members, when needed.

• Collaborates with all members of the Board to problem-solve, fulfill program needs, and

demands.

• Keeps lines of communication open, fosters trust, and transparency.

• Along with Executive Board, appoints committee chairs and other individuals to fill any

vacancies.

• Responsible for working with the treasurer to prepare year-end reports and budget

development for the Corporation.

• Manages financial aspects of the corporation in the absence of the treasurer.

• Participates in recruitment activities to increase membership levels.

• Assists with all Corporation activities and events.

• Retrieves, opens and disseminates incoming mail to the DWS PO Box.

• Member of Exhibitions Committee.

The Vice President is an Officer of the Executive Board. As such, and as designated by the Board of Directors, has all the powers required to perform all the duties of the President in the President’s absence or disability, and performs such other duties as may be prescribed by the Board of Directors. 

Specific Responsibilities and Duties:

• Attends Board and membership meetings and actively participates in the governance of the organization.
• Acts on behalf of the President in his/her absence to manage the daily operations of the Board of Directors, including but not limited to conducting meetings and making necessary Corporate and financial decisions.
• Determines possible programs for the membership… provides and facilitates scheduled programs throughout the year, such as plein air events, visits, speakers, etc. Seeks input and help from the Board of Directors.
• Takes or arranges for someone to take photographs of all programs, events, exhibitions and workshops. Sends pertinent photographs to Communications’ Director to be published in newsletter, website, and/or newspapers.
• Embraces teamwork, sharing job responsibilities of other Board Members, when needed.
• Investigates and recommends new strategies to the Board of Directors for promoting and strengthening the Corporation.
• Oversees and keeps the “Photo Gallery” of the DWS Website current… adds new digitals and information sent in by members.
• Participates in recruitment activities to increase membership levels.
• Assists with all Corporation activities and events.

The Treasurer is an Officer of the Executive Board who has custody of the funds and securities of the Corporation and keeps full and accurate accounts of receipts and disbursements in books belonging to the Corporation. The Treasurer deposits all monies and other valuable effects in the name and to the credit of the Corporation in such depositories as may be designated by the Board of Directors. 

The Treasurer coordinates all membership records and renewals and keeps an account of the registered membership in the manner prescribed by the Board of Directors.

Specific Responsibilities and Duties:

• Attends Board and Membership Meetings and actively participates in the governance of the Corporation.
• Receives and records all funds received from members including, but not limited to dues and fees for exhibitions, registrations, workshops, or other events.
• Receives and records all invoices, receipts for expenditures, and reimbursements; writes checks, and disburses funds as required and directed by the Board of Directors.
• Manages the Corporate checkbook, deposits funds, and balances monthly statements.
• Creates and presents the Board of Directors written monthly reports detailing the financial activities and transactions of the Corporation, including net financial income/losses of Corporation exhibitions, events, programs, and workshops.
• Complies with IRS requirements in obtaining and issuing the proper tax forms, including W-9’s, 1099, and similar forms for workshop instructors.
• Completes and files all necessary state and federal tax forms on behalf of the Corporation.
• Investigates and recommends financial strategies to the Board of Directors.
• Maintains all archival financial records.
• Oversees the website-automated-annual-dues-renewal-notices. Receives and documents payments of dues. 
• Receives membership inquiries and replies with current Corporation forms and information material.
• Maintains a current electronic membership list.
• Embraces teamwork, sharing job responsibilities of other Board Members, when needed.
• Participates in recruitment activities to increase membership levels.
• Assists with all Corporation activities and events.

The Secretary is an Officer of the Executive Board and assists in managing the daily and long-term operations of the Corporation through documented records of its meetings. The Secretary attends all Board of Directors and Membership Meetings. 

The Secretary acts as the clerk of the Corporation and records proceedings of such meetings, gives proper notice of meetings, and performs duties in the manner prescribed by the Board of Directors.

Specific Responsibilities and Duties:

• Attends Board and Membership Meetings and actively participates in the governance of the organization.
• Records minutes of Board and Annual Members’ Meetings.
• Provides typed online minutes to Board of Directors in a timely fashion.
• Posts approved meeting minutes on the DWS website.
• Maintains the overall calendar of events, making additions as designated by Board decisions.
• Checks DWS Gmail inquiries… answers and/or forwards email to appropriate Board Member to answer.
• Maintains DWS archival information.
• Embraces teamwork, sharing job responsibilities of other Board Members, when needed.
• Participates in ongoing recruitment activities to increase membership levels.
• Assists with all Corporation activities and events. 
• Member of Exhibitions Committee.

The Communications Director is a member of the Board of Directors and oversees the communications of the Corporation to create a consistent message reflecting the goals and mission of DWS.

Specific Responsibilities and Duties:

• Attends Board and Membership Meetings and actively participates in the governance of the organization.
• Reviews and edits materials for public dissemination.
• Develops and publishes the DWS Newsletter.
• Develops brochures, programs, press releases, public service announcements, scripts for TV, and radio appearances, as needed.
• Develops, seeks, and places advertisements regarding DWS activities in local, regional and national publications, as appropriate.
• Develops working relationships with representatives of local media.
• Maintains records of all publicity materials and a hard copy file of past and present newsletters.
• Oversees production and usage of photographs of all DWS events and maintenance of related resource files.
• Works in collaboration with the Webmaster in managing all aspects of the Corporation’s website, to ensure it is current and accurate.
• Places significant content on the website: newsletters, photos of paintings from exhibitions, upcoming events registration, and upcoming exhibitions registration, etc.
• Embraces teamwork, sharing in the job responsibilities of other Board Members when needed.
• Participates in recruitment activities to increase membership levels.
• Assists with all Corporation activities and events.
• Member of Exhibitions Committee.

General Description

Serves as a member of the Board of Directors. Develops and manages the overall production of Associate member and Artist member open, judged, and juried exhibitions.

Specific Responsibilities and Duties

• Attends Board and membership meetings and actively participates in the governance of the corporation.
• In conjunction with the Board, selects venues, establishes exhibition dates, negotiates fees and selects judge or juror for a minimum of three exhibitions annually.
• Serves as the Chair of the Exhibitions Team and is responsible for each DWS exhibition, overseeing and directing all activities in each phase of all exhibitions: Associate and Artist level, judged and juried.
• Maintains an exhibition committee of DWS volunteers, providing each with a standard orientation prior to assigning duties during an exhibition.
• As needed, develops new and/or updates standardized operating procedures for all phases (receiving, hanging and taking down/picking-up) of each exhibition.
• Ensures that DWS exhibition standards are maintained and uniformly applied to all entries in all exhibitions.
• Provides information regarding reception needs to Hospitality chair.
• Updates and edits the standard DWS prospectus tailoring the requirements to each specific exhibition.
• Provides the Communications Officer and Webmaster with necessary information for public and member publicity for each exhibition.
• Prepares exhibition participant lists for insertion into exhibition programs.
• Develops a printed program listing artists and awards for each exhibition.
• Develops, updates, replenishes, and makes available at each exhibition standard equipment required for the receiving, hanging, and dismantling phases of the exhibitions.
• Participates in recruitment activities to increase membership levels.
• Assists with all Corporation activities and events.

General Description

The Workshops Director is a member of the Board of Director who manages the workshop operations of the Corporation and serves as the Chair of the Workshops Team.

Specific Responsibilities and Duties

• Attends Board and membership meetings and actively participates in the governance of the Corporation.
• Investigates potential workshop instructors and topics to determine their suitability in meeting Corporation membership needs and presents findings to the Board.
• Investigates potential sites and, with approval of the Board, makes necessary arrangements for workshop locations.
• Upon Board approval, negotiates terms of workshop contracts, including dates, instructor fees, travel expenses, housing, and per diem rates as appropriate.
• Maintains lists of all workshop participants for each event, including instructor fees and other associated costs pertaining to each workshop.
• Seeks workshop evaluations from all participants, tallies the results and determines the feasibility of a repeat future workshop.
• Receives and records all funds received from members including, but not limited to, workshop registration fees and fees for similar educational events, and forwards the funds to the Treasurer.
• Complies with IRS requirements in obtaining and issuing the proper tax forms, including W-9's and 1099 and other similar forms.
• Oversees the set-up, special needs, and general operations of the workshops.
• Develops a publicity/advertising program according to the needs of each scheduled workshop.
• Participates in recruitment activities to increase membership levels.
• Assists with all Corporation activities and events.